Rule II. - Definition of Terms

Rule II. Definition of Terms

The following terms, whenever used in these rules, shall be construed as follows:

Section 1. Agency and Using Agency. Any department, agency, commission, bureau or other unit of the city government which derives its support wholly or in part from the city.

Section 2. Bidders' List. A current file of sources of supply of articles for each category of commodities repetitively purchased for city use.

Section 3. Services. Any and all services including but not limited to the following: The repair or maintenance of equipment, machinery and other city-owned or operated property; and towel and cleaning services. The term does not include services rendered by city officers or employees nor professional and other contractual services which are in their nature unique and not subject to competition.

Section 4. Lowest Responsible Bidder. In addition to price, the "lowest responsible bidder" will be determined after the following factors have been considered:

(a) The ability, capacity and skill of the bidder to perform the contract or provide the service required;

(b) Whether the bidder has the facilities to perform the contract or provide the service promptly, or within the time specified, without delay or interference;

(c) The character, integrity, reputation, judgment, experience and efficiency of the bidder;

(d) The bidder's record of performance of previous contracts or services;

(e) The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service;

(f) The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service;

(g) The quality, availability and adaptability of the supplies, equipment or services to the particular use required.

(h) The ability of the bidder to provide future maintenance and service for the use of the subject of the contract;

(i) The number and scope of conditions attached to the bid.

Section 5. Responsible Bid. An offer, submitted by a responsible bidder to furnish supplies, equipment or services in conformity with the specifications, delivery terms and conditions and other requirements included in the invitation for bids.

Section 6. Responsible Bidder. A bidder who submits a responsible bid and who is not only financially responsible, but is possessed of the resources, judgment, skill, ability, capacity and integrity requisite and necessary to perform the contract according to its terms.

Section 7. Purchases. Purchases of supplies, equipment and personal property shall include leases or rentals as well as transactions by which the city acquires ownership.

Section 8. Supplies and Equipment. Any and all articles, things or personal property furnished to or used by any agency.