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 Costa Mesa
 Code of Ordinances
 Title 2. Administration
 Chapter V. Finance
 Appendix TO. Purchasing

  Rule III. - Emergency Purchases  

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  • Rule III. Emergency Purchases

    While the need for occasional emergency purchases is recognized, the practice must be curtailed as much as possible by anticipating needs so that the normal purchasing procedure utilizing bidding may be used.

    Section 1. Conditions. An emergency shall be deemed to exist if:

    (a) There is a great public calamity.

    (b) There is immediate need to prepare for national or local defense.

    (c) There is a breakdown in machinery or an essential service which requires the immediate purchase of supplies or services to protect the public health, welfare or safety.

    (d) An essential departmental operation affecting the public health, welfare or safety would be greatly hampered if the prescribed purchasing procedure would cause an undue delay in procurement of the needed item or service.

    Section 2. By the Purchasing Officer. In case of an emergency which requires immediate purchase of supplies, equipment or services, the city manager may authorize the purchasing officer to secure by open market procedure, as prescribed in section 2-174 of the Municipal Code, at the lowest obtainable price, any supplies, equipment or services regardless of the amount of the expenditure.

    (a) Recorded explanation. A full report of the circumstances of all emergency purchases in excess of $5,000.00 shall be filed by the department head with the purchasing officer.

    Section 3. By Heads of Departments. In case of an emergency which requires immediate purchase of supplies, equipment or services, the head of any department may, with approval of the purchasing officer or the purchasing agent, purchase directly any supplies, equipment or services in the amount of $5,000.00 or less.

    (a) Recorded explanation. The head of such department shall, not later than the next regular business day thereafter, submit to the purchasing officer a requisition, a tabulation of bids received; if any, a copy of the delivery record, and a full written report of the circumstances of the emergency.

(Ord. No. 91-4, § 12, 2-19-91)