§ 9-208.2. Application contents

(a) The application for all special events shall contain the following information:

(1) The name, address and telephone number of the applicant, the event organizer and an alternative person who may be contacted if the event organizer is unavailable.

(2) If the applicant is an organization, the name, address and telephone number of the organization and the authorized head of the organization shall be provided. The person designated as the applicant by an organization shall provide written authorization from the organization verifying such designation.

(3) The name, address and telephone number of the person who will be present and in charge of the special event on the day of the special event.

(4) A description of the nature or purpose of the special event for which the permit is requested and an estimate of the maximum number of persons who will be attending the special event.

(5) Date(s) and estimated starting and ending time of the special event.

(6) Location of the special event, including its boundaries, the street or other public property and the specific area or areas thereof that will be utilized in connection the proposed special event, or if on private property, the business name, street address and telephone number at which the special event or activity will be conducted.

(7) The type and estimated number of vehicles, animals or structures that will be used at the special event.

(8) The provision and/or operation of first aid or emergency aid stations at the special event.

(9) The provision and/or operation of sanitary facilities, including handicap accessible sanitary facilities.

(10) Whether any food or beverages, including alcoholic beverages, will be sold at the special event.

(11) The type of security or other arrangements that will be provided to ensure that participants are properly directed and prevention of unlawful conduct by participants and attendees.

(12) Anticipated parking needed and parking plan for the special event.

(13) A proposed plan for seating for the special event, if applicable and the maximum legal occupancy of the proposed premises, if applicable.

(14) A security plan for control of pedestrian and vehicular traffic including the provision and use of traffic cones or barricades.

(15) Whether sound amplifications equipment will be used and a plan for control of noise, including but not limited to the noise generated by amplification equipment, motors and other equipment, that may affect nearby premises, with special attention to prevention of noise nuisance to nearby residences, if any, subject to the standards of the city's noise ordinance.

(16) A detailed floor plan and site plan of the premises showing the building interior and exterior grounds, including parking spaces, amusement ride location, seating arrangements, dance floor area, bar location, fire exits, and the dimensions of each portion with the layout of the special event, when applicable.

(17) A trash and litter collection and off-site disposal plan.

(18) The manner of providing notice of the permit conditions to permit participants and those businesses or residents who may be directly affected by the conduct of the special event.

(19) Such other information pertaining to public health and safety that the applicant may wish to include.

(20) The application form shall inform the applicant of his/her right to appeal.

(b) The application for special events such as parades or public assemblies that require full or partial street closures, shall, in addition to the above information contain the following information:

(1) The assembly point for the special event and the time at which people and/or units of the special event will begin to assemble and the location of the disbanding area.

(2) The proposed route to be traveled and the time that the special event will start and conclude.

(3) Whether the parade or other special event will occupy all or only a portion of the streets proposed to be traveled.

(4) An estimate of the approximate number of persons who will be participating in the special event and an estimate of the approximate number of persons who will be observing the special event.

(5) The maximum length of the special event in miles or fractions thereof.

(6) The number and type of vehicles in the special event, if any.

(7) If the special event assembly or disbanding is to be conducted on private property, the applicant must submit with the application, proof of the property owner's permission for the property to be used for that purpose.

(Ord. No. 04-7, § 2, 6-21-04 )